Whether you're applying for a job, communicating with educators, or exploring careers, knowing how to write professional emails is essential. In this article, we show you how to write a professional email with a few real-life examples!

Applying for a Job

While many companies use specific hiring platforms for candidates to submit job applications, some may accept applications over email. When applying for a job over email, you will need a few key items to make a strong first impression:

• Your resume. Every job you apply for will require you to submit a resume. Your resume should include things like your work and volunteer experience, academic history, and skills or achievements. Before applying, submit your resume to us here for free review and feedback!
• Your cover letter. While not every job you apply for will require you to submit a cover letter, we recommend that you write one anyway. You can draft a basic cover letter and tailor it to each position you apply for. Regardless of the position you're applying for, it's important to make sure that your cover letter clearly explains your interest in the position and the experiences (work, volunteer, etc.) that make you the best candidate for it. Both your resume and cover letter should be attached to the email you send for the hiring manager's review.
• Your professional email. Because you're attaching your resume and cover letter, your email to the hiring manager can be brief. In your email, you will want to introduce yourself, briefly explain your interest in the position, and direct the hiring manager toward your resume and cover letter for review. 

Sample Email

Emailing Educators 

Whether you need extra support from your high school teacher or have a question for your college academic advisor, it's important to communicate clearly, effectively, and professionally with your educators. Read more below to learn how to communicate respectfully with an educator.

Sample Email

Subject: Request to Meet About [name of subject, topic, etc.]

Dear [educator's name],

I hope you’re doing well. My name is ____, and I’m a ___ student in your ____ class. I’m writing to ask if we could meet soon to discuss [name of subject, topic, etc.]. 

I’m happy to meet during your office hours or whenever is best for you. Please let me know if we can arrange a time.

Thank you for your time, and I look forward to speaking with you.

Best regards,
[your name]
[your phone number]
[your email address]

Requesting an Informational Interview

If you come across someone on LinkedIn or through your network, you can reach out to them to request an informational interview. Informational interviews are one of the best ways to learn more about the career pathway you’re interested in–directly from a person who’s working in it. Read more below about requesting an informational interview. 

Sample Email